EasySecure – How does the privacy menu work?

On the right side of the privacy screen you can find some general information regarding the GDPR and our software. There is also a link to the Privacy Portal on our website where you can find detailed information. 

On the left side you can find several options to automatically delete older log records and manually delete inactive users, cards and templates from the system after a certain period. 

Delete all logs after a period of

1. 1 month
2. 3 months
   
3. 6 months
   
4. 1 year
   
5. 2 years
   
6. 3 years
   
7. 5 years
   
8. 7 years
   

Delete inactive users after a period of

1. 1 month
2. 3 months
   
3. 6 months
   
4. 1 year
   
5. 2 years
   
6. 3 years
   
7. 5 years
   

By default all users are marked as Yes. You can set the to ‘No’ to remove them from this list. They will not be deleted from the software. 

By default all users are marked as yes. It is possible you want to exclude certain users from this list. For example:  someone on maternity leave, security employees that only need access during emergencies or other users that are absent for a longer period but need to remain in the system.

1. This list will show all users matching the deletion criteria. In this example the setting for inactive users was set to ‘1 year’. This means the users marked for deletion were created at least 1 year ago and have not used any of the scanners for access control or time registration in the past year.
2. You can set the Yes/No button on the right side of the screen to No if you want to exclude someone from the list.
3. Click Delete after checking the selection. The users will be permanently deleted from the scanners and software.

Delete all templates from inactive users

Here you can set when inactive templates will be marked for deletion. This works exactly the same way as the function to delete inactive users.
However, this function wil not fully delete the user information but will only delete inactive biometric templates from the system.

You are able to select the following periods:

1. 1 month
2. 3 months
3. 6 months
4. 1 year
5. 2 years
6. 3 years
7. 5 years

The shortest term is 1 month. If a finger or face template has been in the system for at least 1 month and the person has not used one of the scanners for 1 month, the template will be marked for removal. Templates are not automatically removed from the software and scanners.

Delete all cards from inactive users

Here you can set when inactive cards will be marked for deletion. This works exactly the same way as the function to delete inactive users.
However, this function wil not fully delete the user information but will only delete inactive access cards from the system.

You are able to select the following periods:

1. 1 month
2. 3 months
3. 6 months
4. 1 year
5. 2 years
6. 3 years
7. 5 years

The shortest term is 1 month. If a card has been in the system for at least 1 month and the person has not used one of the scanner for 1 month, the user will be marked for removal. Cards are not automatically removed from the software and scanners. This always requires a manual action.

Remove all users from the scanners that are no longer in the software

Each scanner attached to the EasySecure software has their own memory and synchronises with the software. In case of network or internet problems it will never affect your access control, time registration, attendance or visitor management.

If a scanner has been offline for a longer period of time it is possible that there is still information in the device that has already been deleted from the software. You can execute a full synchronisation or use this function from the privacy menu.

Click ‘Select a scanner’ next to this setting to start the deletion. This will delete all information from the devices that is no longer stored in the software.