24 – How does the structure of locations, scanners, doors and zones work?

EasySecure – How does the structure of locations, scanners, doors and zones work?

As soon as you are logged in to your EasySecure environment, the menu is visible on the left side of your screen. By clicking on the ˅ icon or by clicking on the name itself, you can expand the different menus further to make the submenus visible. Depending on the permissions your account has, you may or may not see certain menus.

In this article we will explain more about the structure of the EasySecure software that you can find under the ‘Structures Setup’ menu. This article is written to give you a good understanding of the setup of locations, scanners, doors and zones within the software.

Keep in mind this is not the technical instruction on how to configure and add different scanners within the EasySecure software.

The first setup of the EasySecure software is always provided by the EasySecure consultants or trained partners. Our consultants and trained partners take care of the complete commissioning of your cloud package and the (pre)configuration and addition of scanners and zones. The access rights and groups are also created and set up in consultation. 

In this article we will give you a general overview on how the scanners, doors and zones are set-up within the software.


The first step in the configuration process is to add a new location in the software. Click ‘Structures Setup’ in the main menu. The sub-menu’s are now visible.  



This is the location where the scanners for access control, time registration or attendance are installed.
For example:  we will add our Rotterdam Office and our Dusseldorf office. 

  • When editing a location you can find some general settings. 
    1. You can configure the time zone this location is in. Our software will automatically synchronize the time to all scanners attached. 
    2. You can add email addresses used for certain notifications. For example: you can receive battery notifications for our wireless solutions. This will make sure the facility manager on that specific location is informed directly

    There are other configuration settings that will be discussed more in our technical articles and training programs on how to configure scanners and locations. These settings are correctly set during the implementation of your cloud environment and there is no need to change them. 

Keep an eye on our EasyLearning platform if you want to follow our technical training programs on how to configure different hardware and connect it to our cloud software. You can become a EasySecure Certified Partner. 
  • Scanners:

    Once a location has been created then it is time to add one or multiple scanners to that locations. We can now add different scanners for access control, time registration and attendance management.  


    The EasySecure Cloud platform is hardware independent and we support several brands in the software. You can open doors, register attendance or time with your card, mobile phone, finger, face, QR code, license plate and access code. The hardware is pre-configured and added to the software (remotely) by EasySecure consultants or trained partners. 


    These different scanners can be connected to the locations you created earlier. In step one we have created the locations ‘Rotterdam Office’ and ‘Dusseldorf Office’. You can now connect different scanners to that location. 
    For example:  Rotterdam might have different access control readers connected and the Dusseldorf office might only have one main entrance. 
    1. Front Door
    2. Back Door
    3. Lockers 
    4. Padlock 
    1. Main Entrance 
    For each scanner you can decide if it is used for access control, time registration and/or attendance. 
    • Doors:

      Once all scanners have been configured and added, then it is time to connect the scanner to a door. This is often one-to-one: for example, the scanner ‘front door’ is connected to a door called ‘front door’ and the scanner ‘staff room’ is connected to the door ‘staff room’.

      This may differ as soon as a door has an ingoing and outgoing scanner. For example, the ‘front door’ may have a access control scanner going IN and a access control scanner going OUT. Then you can connect two different scanners to one door. 

      You can also connect a time schedule to these doors to automatically open them during a specific time period. For example:  you can open the front door between 09:00 and 17:00. Outside of those times the door will be locked and you will have to place a access credential such as your card or mobile phone to open the door. 


      In the last step, previously created doors are linked to a zone. It is possible to cluster several doors in a zone so you can easily connect access groups to them. 

      Zones can be used to cluster multiple scanners.

      For example: a zone called ‘Employees’. This zone might contain all scanners that all general employees are allowed to enter. 

          1. Front Door
          2. Employee Entrance
          3. Time Registration 

      Or a zone called ‘First Floor’ containing all scanners on the first floor of a building, a zone called ‘IT’ that has access to all server rooms within a building. 

      With a click of a button you can give access groups access to certain zones between certain times. You can find more information about the setup of access rights and access groups in the following article.